SALARIED STAFF - Time Entry Guide

Accessing Time Entry

• Go to aurora.edu – Click Web-Advisor link at bottom of page
  

• Select Login
  

• Enter Username & password
  
• Select Employees
  

• Select Time Entry – This will route you to Self-Service
  

• Select the week to begin entering your time.
  
• Select ‘Apply’ to populate 8 hours per business day for the week. Use this convenient feature if you do not have any paid time off to record.
  
  
• Select ‘Save’ to save time entered. Upper right-hand corner.
  
• Select ‘Additional Time’ to enter Paid Time Off (i.e. sick, vacation, personal, holiday, jury duty, or funeral leave)
  
  
• Select from the drop-down the type of paid-time off.
  
• Enter the applicable hours for the selected category.
  
• Review your weekly totals for accuracy.
  
• Once time-entry is complete for the week, save, and select ‘Submit for Approval’.
  • Each week’s timecard must be submitted individually for approval.
  • An e-mail will be automatically generated to the supervisor notifying the supervisor that the employee has submitted their timecard for the applicable week.
    
• If you submit your timecard for approval and realize you need to make a change, return to that week and click “Return Timecard for Edit”. From there you can make any changes necessary and then Save and Submit (Note: This can only be done before the cutoff deadline. If the error is discovered after the deadline, please e-mail [e-mail] and the Payroll department will need to manually correct the timecard.)
  
  
• Select arrows to view and enter time for the next week of the pay period.
  • Select ‘All Time Sheets’ to return to summary of pay period and review the status of each timecard.
    
• At the summary level, the status of each week’s timecard is displayed. Example below displays the 1^st & 2^nd week’s timecards are submitted (waiting for supervisor approval), and the 3^rd week’s timecard has not been submitted yet by the employee.
  
  
• Time-Entry is complete once all time-cards have been submitted for each position for each week of the pay period.
  

Note: If your supervisor has approved a week that needs a correction, you will need to ask them to “Unapprove” your timecard for that week so you can “un-submit”, edit and submit again. (Note: This can only be done before the cutoff deadline. If the error is discovered after the deadline, please e-mail [e-mail] and the Payroll department will need to manually correct the timecard.)

NEED HELP? – CONTACT:

• Trouble logging into WebAdvisor or Self-Service: ITS (Account Issues):
  • IT Helpdesk – [phone] - [e-mail]
• Trouble with timecard or any other payroll related questions:
  • E-mail: [e-mail]
  • Yvelisse Mendez, Accountant – 630-844-4895
  • Jessica Wheeler, Sr. Accountant – 630-844-6232
  • Marie Satinover, Sr. Accountant – 630-844-6194
  • Marlen Rodriguiz, Accounting Manager – 630-844-5487